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Home > Services & Solutions > ShinseiPro Self-Help & Notification (Workflow)

ShinseiPro is a bilingual, self-service interface and portal between HR and employees. It allows employees to access their personal information and to make changes. Employees can submit claims and personal status changes (name, address, commuting routes, bank account, etc.) through the Web, reducing the number of requests to HR departments.  Once approved by their manager, the changes are then routed to HR for approval.

Service Function

Employee Menu

【Request List】
From a menu of available choices, a requestor can choose an appropriate event and call up a detailed Request screen.

【Request Status List】
Check his/her own Request History, request Details, Approval Status, etc.
(If Request Status is requesting, it is able to amend or cancel.)

【Personal Access Management (Password Management) 】
Change Password for log in. Improve its security by changing Password regularly.

Approver Menu

【Approval List】
Display List of his/her subordinates' requests.
You are able to approve or reject each request after verifying its detail.

HR Department Menu

【Setting Up Approval Routes】
Set up Approval Route per Request.

【Setting Up Approval Levels Change】
Set up Approval Order Change in Approval Route per Request.

【Message Management】
Set up Messages which should be displayed in the request list and set Fixed Format for request/approval mail.

【Setting Up Employees】
Set up Employee's Authority, Account and Approver.

【PRP Export】
Export approved data of Payroll Bank Account and Commutation Allowance par effective month.
(Exported file is Excel and Format corresponds to PayrollPro.)

Features

Greatly reduces time and labor for HR department to manage employee information.

Personal information is entered by employees via the Web. HR only needs to review and grant final approval to reflect the information without the need for double entry of data.

Paperless report management

The requested information from employees is stored onto the database and there will no need to handle vast amounts of paper-based data. Therefore there's no need to make extra room for storing and no fear of loss.

Free easy route setting for each application

The appropriate approver and approving routing can be set for each Request type. Since the approver is auto-detected depending on the organization, there's no need to set the route per request/department.

Enable each department to assign HR approving tasks

HR approval can be done collectively by a single representative or, by setting a representative for each department, it is possible to share approving tasks per department.

Easy application from relevant events

By simply choosing an event falling under each category, the desired request can be made. Furthermore, it is possible to arrange how the content is displayed in groups.

Possible to confirm the application content and approval status anytime

Requestor can check the requesting content and approval status anytime. If the request is "Requesting", amendment and cancellation can be done.

Approver easily check the requesting contents

Since only the list of the approval for the assigned request is shown, it can be determined whether to approve or reject while checking the requesting content on the Detail menu.

Email/Menu message notification

When it is requested, or approved/rejected the intended employee will receive the notification e-mail. Also, the message can be setup to show on the Message List of Request List.

Request and approve anytime

Because it is SaaS system, you can request/approve etc. at anytime from any location with Internet access.

Data link

Common data running through JinjiPro, AttendancePro, and PayrollPro can be linked.

Service Usage

An Internet connection and PC are required. All application version-ups, maintenance and management fees are included in the subscription price. Please feel free to contact us regarding available options.
※There is a minimum monthly fee

Annual Cost Estimation Example:
ShinseiPro Usage = (unit price) x (# of employees) x (12 months)

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