With regards to the personal data of Clients and business contacts received by K.K.
CrossVision International (the “Company”) in order to provide comprehensive HR
service solutions such as payroll calculation, the Company acknowledges its corporate and
social responsibility for protecting such personal information and shall
(a) observe all laws, ordinances, guidelines and other standards stipulated by the Japanese
government and relating to personal information protection; (b) set forth the following personal
information protection management system based on JIS Q15001:2006; and (c) declare that it will
implement, audit, revise, improve and uphold said policy.
In order to implement this declaration, the Company shall set forth and publicize
executives, regular and part-time employees, temporary workers, as well as related
parties, and strive to continuously implement and improve upon said regulations.
The Company shall not obtain any personal information without clarifying to the individual
in such ways as he or she cannot easily recognize. The Company shall only acquire personal
information by legal and fair means and shall only (a) make use of such information with
consent from the individual who is the subject of such information, or (b) make available
any such information in accordance with terms that it has publicized, such as on its website.
Personal information shall only be used (a) by those empowered to perform one or more tasks associated
with the Company's business and/or managing any aspect of its operations, (b) within the scope of the
purpose of the acquired information, (c) as long as necessary to conduct such task(s); and (d) the Company
shall implement measures to monitor and prevent any usage beyond the abovementioned scope and purpose. Further,
the Company prohibits the unauthorized provision of personal information to any third party.
In order to prevent the loss, destruction, alteration, leakage and/or modification
of said personal information, the Company shall formulate a “Security Policy”
and shall take appropriate information security measures,
such as procedures and countermeasures against unauthorized access and
In the event that the Company is required to outsource operations and needs to share
personal information with a third party or is required to place said personal information
in escrow for a third party, the Company shall investigate said third party and
take measures it deems appropriate, such as the signing of any necessary documents
and/or agreements, to protect such information.
Where an individual's personal information is received indirectly by the Company
(such as from publicly-available sources, or from a third party, or from a Client
for the performance of certain agreed tasks), the Company shall immediately notify
the individual or publicize the purpose of the use if not already publicized, except
where a third party or Client has already obtained the consent from such person, or
the use of the said information does not harm his or her interest relating to privacy.
The Company acknowledges that each person (an individual whose personal information is
being handled) has the right to choose to disclose, amend, stop the use of (cease and desist)
and/or have their personal information purged from the Company's records, and the Company shall
comply with such requests from the subject of the information without objection. Further, the Company
shall handle any complaints or consultations regarding the subject’s personal information.
Enacted: April 26, 2005
Final revision: November 12, 2014
K.K. CrossVision International
Jerry Lounsbery, President & CEO
1. Purpose of Use
The Company's policy for the use for personal information is stated below. The Company
shall not use personal information without the consent of the individual for any
purposes other than the following:
Providing cloud services for payroll calculation, attendance record maintenance, human
resources maintenance, workflow applications and related services such as social insurance,
J401(k) maintenance, payroll out-sourcing, human resources consulting, and helpdesk services
to Clients and their customers and/or respective employees or related parties;
Managing inquiries about the Company and/or any of its services;
Providing information regarding the Company’s products and services and distributing
and receiving back survey questionnaires; and
Managing the Company's internal human resources or business partnership processes,
including maintaining and updating records of employees, part-time or temporary
staff as well as any consultants or advisors, or recruiting any persons for any
of such positions.
2. Limit of Use by Third Parties
Unless otherwise set out in any of the above-mentioned paragraphs, the Company shall
not provide personal information without the consent of the individual to a third
party except in the following cases:
When based on rules and regulations;
When it is difficult to obtain the individual's consent but required in the interest
of protecting a person's life, body, or property;
When it is difficult to obtain the individual's consent but required in order to
protect public health or needed for the safety of a child; or
When required to cooperate with a registered governmental agency in the performance
of official work and obtaining the consent from the individual hinders such work.
3. Facultative Enactment
Where the Company is unable to contact an individual, who has made an inquiry to the
Company, due to incorrect or no contact information, it is left to the individual's
discretion whether to inform the Company of the individual’s contact information.
Inquiries Concerning Personal Data
Client Contact Information for claims related to Personal Information:
K.K. CrossVision International
Akasaka Seventh Avenue Bldg., 7F 7-10-20, Akasaka, Minato-ku, Tokyo 107-0052
CVi has acquired and maintains the PrivacyMark
certification from the Japan Information Processing Development Corporation (JIPDEC).
The PrivacyMark is awarded to companies that prove their ability to handle personal
data appropriately and securely.
Shigehiro Higaki, Chief Privacy Officer