Privacy Policy

Privacy Policy

With regards to the personal Client data and business contacts received by K.K. CrossVision International (the “Company”) in order to provide comprehensive HR service solutions such as payroll calculation, the Company acknowledges its corporate and social responsibility for protecting such personal information and shall (a) observe all laws, ordinances, guidelines and other standards stipulated by the Japanese government and relating to personal information protection; (b) set forth the following personal information protection management system based on JIS Q15001:2017; and (c) declare that it will implement, audit, revise, improve and uphold said policy.

Notice

1. In order to implement this declaration, the Company shall set forth and publicize the “Privacy Policy,” and shall also familiarize its employees, including executives, regular and part-time employees, temporary workers, as well as related parties, and strive to continuously implement and improve upon said regulations.
2. The Company shall not obtain any personal information without clarifying to the individual in such ways as he or she cannot easily recognize. The Company shall only acquire personal information by legal and fair means and shall only (a) make use of such information with consent from the individual who is the subject of such information, or (b) make available any such information in accordance with terms that it has publicized, such as on its website.
3. Personal information shall only be used (a) by those empowered to perform one or more tasks associated with the Company's business and/or managing any aspect of its operations, (b) within the scope of the purpose of the acquired information, (c) as long as necessary to conduct such task(s); and (d) the Company shall implement measures to monitor and prevent any usage beyond the abovementioned scope and purpose. Further, the Company prohibits the unauthorized provision of personal information to any third party.
4. In order to prevent the loss, destruction, alteration, leakage and/or modification of said personal information, the Company shall formulate a “Security Policy” and shall take appropriate information security measures, such as procedures and countermeasures against unauthorized access and computer viruses.
5. In the event that the Company is required to outsource operations and needs to share personal information with a third party or is required to place said personal information in escrow for a third party, the Company shall investigate said third party and take measures it deems appropriate, such as the signing of any necessary documents and/or agreements, to protect such information.
6. Where an individual's personal information is received indirectly by the Company (such as from publicly-available sources, or from a third party, or from a Client for the performance of certain agreed tasks), the Company shall immediately notify the individual or publicize the purpose of the use if not already publicized, except where a third party or Client has already obtained the consent from such person, or the use of the said information does not harm his or her interest relating to privacy.
7. The Company acknowledges that each person (an individual whose personal information is being handled) has the right to choose to disclose, amend, stop the use of (cease and desist) and/or have their personal information purged from the Company's records, and the Company shall comply with such requests from the subject of the information without objection. Further, the Company shall handle any complaints or consultations regarding the subject’s personal information.
8. CVi collects log files and sends cookies (including cookies sent from a third-party server for the purpose of measuring the effectiveness of advertisements and for recognizing your browser or device in order to improve services and Customer convenience. The statistical data obtained allows us to measure and analyze the performance of our services.
   We may collect information such as the Customer's IP address, the number of accesses, the type of browser used, as well as the OS and other terminals used. Customers may refuse to accept cookies depending on the settings of the Customer's browser, in which case, some of the essential features and services of the website may not be available.
   Any information collected is used solely for the purpose of analyzing usage tendency of the website and investigating the cause of any problem, should they occur, and is not used for the purpose of identifying an individual.

Enacted: April 26, 2005
Revised: November 12, 2014
Revised: January 6, 2021
Final revision: July 13, 2021

K.K. CrossVision International
Jerry Lounsbery, President & CEO

1. Purpose of Use

The Company's policy for the use for personal information is stated below. The Company shall not use personal information without the consent of the individual for any purposes other than the following:

1. Providing cloud services for payroll calculation, attendance record maintenance, human resources maintenance, workflow applications and related services such as social insurance, J401(k) maintenance, payroll out-sourcing, Human Resources consulting, and helpdesk services to Clients and their customers and/or respective employees or related parties;
2. Managing inquiries about the Company and/or any of its services;
3. Providing information regarding the Company’s products and services and distributing and receiving back survey questionnaires; and
4. Managing the Company's internal Human Resources or business partnership processes, including maintaining and updating records of employees, part-time or temporary staff as well as any consultants or advisors, or recruiting any persons for any of such positions.

2. Limit of Use by Third Parties

Unless otherwise set out in any of the above-mentioned paragraphs, the Company shall not provide personal information without the consent of the individual to a third party except in the following cases:

1. When based on rules and regulations;
2. When it is difficult to obtain the individual's consent but required in the interest of protecting a person's life, body, or property;
3. When it is difficult to obtain the individual's consent but required in order to protect public health or needed for the safety of a child; or
4. When required to cooperate with a registered governmental agency in the performance of official work and obtaining the consent from the individual hinders such work.

3. Facultative Enactment

Where the Company is unable to contact an individual, who has made an inquiry to the Company, due to incorrect or no contact information, it is left to the individual's discretion whether to inform the Company of the individual’s contact information.

Inquiries Concerning Personal Data

Client Contact Information for contents of the Privacy Policy and claims related to Personal Information:

K.K. CrossVision International
Akasaka Seventh Avenue Bldg., 5F, 7-10-20, Akasaka, Minato-ku, Tokyo 107-0052
TEL: +81(0)3-3586-1548 FAX: +81(0)3-5545-7818
Email: privacy@cvi.co.jp
* For inquiry, please read our Privacy Policy and mark the check box, “I agree with the Privacy Policy,” on the bottom of this page.

About PrivacyMark

CVi has acquired and maintains the PrivacyMark certification from the Japan Information Processing Development Corporation (JIPDEC). The PrivacyMark is awarded to companies that prove their ability to handle personal data appropriately and securely.

Chief Privacy Officer